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Published On: 9/29/16

Busy agenda no problem for new Ocean Pines BOD

Originally Posted on Bayside Gazette
(Sept. 29, 2016) The Ocean Pines Association Board breezed through a meeting on Saturday that saw 11 votes on capital purchases, committee appointments, new business items and compliance, permit and inspections violations.
Ten of those votes were unanimous, and only one “no” vote were rendered during the roughly 80-minute meeting that included more than 20 minutes of public comments.
The new board recently reinstated separate work sessions designed to help set the agenda, gather additional public feedback and to help streamline the regular meetings. A work session last Monday, Sept. 19 lasted just under five hours.
By contrast, meetings held by the prior board averaged about two hours.  
The first capital item on the agenda was resurfacing the beach club pool, which interim General Manager Brett Hill said he would be allowed to approve if OPA received three competitive quotes and the winning the bid was less than $15,000. He brought the item to the full board because it was not in the current capital budget. No formal bids were discussed.
That was approved unanimously, along with “about $10,000” for a beach club pool cover, which also was not in the budget.
Other unanimous votes included $78,752 plus a 5 percent contingency awarded to Signature Sports Flooring to replace the gym floor in the community center, $7,499 plus a 5 percent contingency awarded to Northern Tool & Equipment for a power washer for recreation and parks, and $75,000 set aside for mold remediation at the country club.
An unbudgeted $50,000 was set-aside for vendors, along with $25,000 in public works labor to address the mold problem. At least a portion of the $50,000 will include remediation to be done by Servpro, and Hill said work on the club would begin immediately.
“I believe that repairs to this golf club [have] been put off for too long and I’m glad to see that we’re moving in the right direction, and at least there’s a start,” Board President Tom Herrick said.
The directors voted unanimously to find 141 Teal Circle in violation of having two boatlifts without a permit, an issue that dates back to Aug. 2011. That item will be forwarded to an attorney for legal action.
All of the directors voted in favor of a first reading of a resolution to reactivate the golf advisory committee, dormant since 2011, and to form a separate working group to address technology issues.
Also unanimous was a motion to suspend the bulkhead program for fiscal year 2017, as well as a motion to give blanket approval to eight committee nominations: Steveline Parks to racquet sports (first term), Les Purcell to clubs (third term, chairman), Steve Tuttle, Steven Habeger and Mark Heintz to elections (first term), Jeff Knepper and James Trummel to by-laws and resolutions (first term) and Suzanne Auwarter to aquatics (fourth term).
Included in that approval was naming former board member Marty Clarke as chairman of the by-laws and resolutions committee, and Herrick appointing himself, Hill and Bob Kessler as liaisons to Landscapes Unlimited, the company that manages the Ocean Pines golf course.
Only one item, suspending the road-repaving program for fiscal year 2017, received a “no” vote. Director Cheryl Jacobs said she opposed the motion “as written.”
The motion stated that the program was to be suspended “in order for an engineered scope of work to be created, bid, uated, and awarded.” It also called for a transfer of capital funds from reserved to public works to “cover the cost of repairs on roads not being replaced this year.”
Jacobs, who participated in the meeting by telephone, had asked if Ocean Pines would bill the county for any repairs, because a “majority of the cuts … were due to the county,” she said.
During the work session, part of the discussion suggested that county workers, mainly those related to water and sewer repairs, accounted for a majority of damages done to OPA roads.
Because many of the repairs had been done over multiple years using multiple contractors, Hill said the association had “a limited ability to go back to the county right now.”
Vice President Dave Stevens said it would be useful to consult with the county about “where we are and what we’re doing” regarding road repairs, which Hill said he would do.
The next Ocean Pines Association Board work session is Monday, Oct. 17 at 9 a.m. in the community center. The next regular meeting is Saturday, Oct. 22 at 10 a.m. in the community center.
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